Several years ago the International Union of Pure and Applied Physics (IUPAP) convened a Working Group on Communication in Physics. The charge to the Group was to make recommendations on important issues in the international aspects of physics communication, especially electronic publication, that are appropriate for IUPAP action. For details see the IUPAP Working Group on Communications in Physics report.
Meeting Report from the November 5-6, 2001 in Lyon Villeurbanne
The purpose of this conference is to address the recommendations on the subject of the long-term availability of electronic publications, which are found in section 7 of the report, to which we refer. The salient part of the report, slightly edited, proposes as follows: It is recommended that IUPAP convene a meeting of society publishers, selected commercial publishers, librarians and scientists to discuss issues related to the long-term archiving of electronic publications. Questions to be considered would include: 1) Commitments by publishers to maintain the readability of their electronic archives, and the future viability of reference links. 2) Establishment of backup relations with institutions which would commit to updating the archives and conserving them in the long-term. Other significant issues to be discussed in this conference include the economic aspects of archiving, the changed roles of libraries and publishers, the special problems of non-text material, and the longevity of electronic formats. The problems of archiving of valuable electronic material extend, of course, far beyond the discipline of physics and far beyond the archiving of published material. By limiting the discussion to these areas we hope to arrive at a reasonable process that will provide guidance in addressing the more complex problems. The objective is to secure agreement on next steps and on what commitments are needed from libraries and publishers in order to embark on a process of archiving. The Conference will be held in Lyon, France, on November 5th and 6th, 2001 and organized locally by the CCSD (Centre pour la Communication Scientifique Directe, CNRS). More detailed information on the program, venue, and accommodations will be available shortly.
Franck Laloe
(ENS and CCSD), Chair
Ian
Butterworth (Imperial College),
Co-chair
Martin Blume
(American Physical Society), Co-chair
Hilda
A. Cerdeira (ICTP)
Sukekatsu
Ushioda (Tohoku University)
Ann
Okerson (Yale U. Library)
Karen
Hunter (Elsevier)
Winston Tabb
(US Library of Congress)
David
Russon (British Library)
Claus
Montonen (European Physical Society)
Sarah
Thomas (Cornell U. Library)
Robert Kelly
(American Physical Society)
Daniel Charnay
(CCSD, Villeurbanne,) Chair
D. Linglin (directeur Centre de Calcul de
l’IN2P3, Villeurbanne)
J.M. Salaun (ISDN, ENSSIB, Villeurbanne)
Jean-Francois Jal (UCBLyon I)
IUPAP
EDP
Sciences
ICSU
Press
The American
Physical Society
The
European Physical Society
CNRS,
Lyon
The Institute of
Physics, London
Abdus Salam
International Center for Theoretical Physics,
Trieste
Elsevier
The British
Library
The US
Library of Congress
The American
Institute of Physics
EDP
Sciences
Physical
Society of Japan
Japan
Society of Applied Physics
Institute
of Pure and Applied Physics
Highwire
Press
Centre de Calcul de l’IN2P3
University Campus (Université Claude Bernard)
27 bd. du 11 Novembre 1918
Villeurbanne
17:00 - 20:00 Registration
18:00 - 20:00 Cocktails
CNRS building, 2 av. Albert Einstein
University Campus (Université Claude Bernard)
27 bd. du 11 Novembre 1918
Villeurbanne
Session 1 9:00-10:00
Welcome and Housekeeping 9:00-9:15
Franck Laloë - CCSD Laboratoire Kastler Brossel
Introductory Talks: “What is the Problem?” 9:15-10:00
Martin Blume - APS & IUPAP Working Group on Communications in Physics
Ann Okerson - Yale University Library
Session 2 Archiving and Publishers 10:00-12:30
(Coffee Break at 11:00)
Roundtable 1
Session Chair - S. Ushioda - Tohoku University
Lunch 12:30-14:00
Session 3 Archiving and Publishers 14:00 - 16:00
Roundtable 2 Session Chair - Robert Kelly - APS
Coffee break 16:00 - 16:30
Session 4 The View of End-User Physicsts 16:30-18:30
Session Chair - Ian Butterworth - Imperial CollegeBanquet 19:30 - 23:00
At an “auberge” in Perouges, bus transportation will be provided.
CNRS building, 2 av. Albert Einstein
University Campus (Université Claude Bernard)
27 bd. du 11 Novembre 1918
Villeurbanne
Session 5 Archiving and Libraries
Roundtable 1 9:00-10:30
Session Chair - Sarah Thomas - Cornell
9:00- 9:20 Digital Preservation Practices and Principles - Anne Kenney - Cornell and CLIR
9:20- 9:30 Discussion
9:30-10:00 The Mellon Archiving Projects, with specific examples from Cornell and Yale - Sarah Thomas and Ann Okerson
10:00-10:20 LOCKSS, the Dark Cave - Andrew Herkovic - Stanford University
10:20-10:30 Discussion
Coffee Break 10:30-11:00
Roundtable 2 - National Libraries 11:00-12:30
Session Chair - David Russon
11:00-11:2 0 The National Preservation Program of the Library of Congress - Winston Tabb - US Library of Congress
11:20-11:3 0 Discussion
11:30-11:5 0 Electronic publications: working on long term access - Johan Steenbackers - De Koninklijke Bibliotheek, The Netherlands
11:50-12:0 0 Discussion
12:00-12:2 0 The legal deposit of electronic publications in France - Catherine Lupovici - Bibliothèque nationale de France
12:20-12:3 0 Discussion
Lunch 12:30-14:00
Session 6 14:00 - 16:00
Round Up of What we have learnt and Next Steps
and Recommendations
Session Chair - Roger Elliott - Oxford and ISCU Press
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